The committee binder

Everything the planning takes, in one binder

Every reunion committee ends up keeping a binder: the guest list, the vendor quotes, the budget sheet, the photos. Plan Our Reunion is that binder, shared by the whole committee and open on any phone. Here is what's behind each tab.

Before the day

Every plan

A home page for the gathering

Every event gets its own page with the date, the place and the RSVP card up top, then tabs for the story, the plan, the discussion and the memories. Post updates as plans firm up, so nobody has to dig through a group chat to find out what changed.

Events and RSVPs in the help center
A reunion's event page where the RSVP card now reads "You're on the list! Check your email." after a guest answered with just a name and email.
  1. Add your name and email
  2. Tap I'm going
  3. You're on the list
Event page, as a guest sees it
RSVPs
Going or can't make it, open until your RSVP deadline
Guest cap
Shows the spots left, then marks the event full
Guest list
Export it as a CSV for name tags and check-in
Reminders
The day before on Free; paid plans add a week out and the day of
Visibility
Listed publicly, or unlisted so only people with the link find it
Every plan

Invite everyone, wherever they actually read

Email invitations go out with your own note, in batches of up to 30, and nobody needs an account to RSVP. For everyone you can't reach by email, the Share button opens the whole kit.

Invites and sharing in the help center
The Spread the Word window on its Flyer & QR tab: a printable flyer with the reunion's name, date and place and a QR code to RSVP.
  1. Tap Share
  2. Pick an app
  3. Or print the QR flyer
Share and Promote kit
Share to
WhatsApp, text, email, Facebook, X and LinkedIn
QR flyer
A printable one-pager for the bulletin board
Calendars
A Google Calendar link and an .ics file for the rest
Invite text
WeeBie drafts it in a warm, fun or professional tone
Every plan

A private workspace for the people doing the work

The committee is where your co-planners get things done, away from the public page. The to-do list, the files, the decisions and the conversation all live in one place instead of five.

Committees and planning in the help center
The committee Tasks board just after "Order name tags" moved from Pending to In Progress, with the task counts updated.
  1. Open the task's menu
  2. Tap Start Task
  3. The whole committee sees it move
Committee workspace, Tasks board
Tasks
A list or a kanban board, with assignees and due dates
Documents
Private files up to 10 MB, linked to the step they belong to
Discussions
Threaded topics for the bigger decisions, like the venue
Team chat
Messages for the quick back-and-forth
Co-organizers
1 on Free, 3 on Pro, unlimited on Enterprise
Every plan

Break the event into steps, and give each one a budget

Milestones turn one big event into phases like Book the Venue and Confirm Catering, each with its own status, due date, tasks, documents and share of the budget. Anyone on the committee can record an expense when a receipt comes in.

Milestones and budgets in the help center
The committee Budget tab after a $180 projector rental was recorded: a $7,750 total budget, $1,180 spent and $6,570 remaining.
  1. Tap Add Expense
  2. Describe it and enter the amount
  3. The totals update for everyone
Committee workspace, Budget
Budget
One total, divided across your milestones
Expenses
Recorded by any member, against a category
At a glance
Spent against remaining, with health colors
Reports
A CSV export or a printable report

If you collect money

Optional, every plan

Collect money without a spreadsheet of who paid

The Reunion Fund is an optional pot guests chip into by card with a free account, for the venue deposit, the catering or a group gift. The pot fills your milestones in order, so everyone can see what the money is for before it moves. Don't need to collect money? Skip it, and everything else works the same.

The Reunion Fund in the help center
The Chip in window on a reunion's event page: $100 chosen from the preset amounts, Give anonymously ticked, a breakdown of where the money goes, and a Chip in $100 button.
  1. Tap Chip in
  2. Pick an amount (or give anonymously)
  3. Pay securely by card through Stripe
Reunion Fund, chipping in as a guest
Chipping in
$1 to $10,000 by card, processed by Stripe
Fees
A 1% platform fee plus Stripe's card fee, nothing monthly
Payouts
Released only after the committee votes to approve
Anonymous
Guests can give without their name on the page

After the day

Every plan

Everyone's photos in one place, not forty camera rolls

The Memories tab is a shared keepsake. Guests post notes and photos before, during and after the event, and posting is open only to the people tied to the gathering.

Memories and Traditions in the help center
The Memory Wall with a new post at the top: a note about finding an old yearbook, and a photo of friends laughing together.
  1. Write a note
  2. Add a photo
  3. Share memory
Memory Wall, as the people at the gathering see it
Photos
Up to 5 MB each
Notes
Up to 2,000 characters
Who can post
Organizers, the committee, and guests who RSVP'd while signed in
Recap
WeeBie drafts a yearbook-style recap from the event and its newest notes
Every plan

Next year starts where this year left off

A Tradition links each year's event into a series with its own home page: every edition on a timeline, the running totals, and a button that starts the next one from this one. You'll see which guests are back and how many editions they've come to.

Traditions in the help center
A Tradition home page with two editions on its timeline: the 2027 reunion and the newly added 2028 edition.
  1. Tap Add next edition
  2. Pick the date
  3. Your team carries forward
Traditions, adding the second year
Timeline
Every edition of the gathering, in order
Returning guests
Who is back, and how many editions they've come to
Next edition
Start next year's event from this one
Cost
Included on every plan, Free too

All along the way

Every plan

An assistant that knows how all of this works

WeeBie is the chat bubble in the corner of your dashboard, the Help Center and the planning pages of Plan Our Reunion. Ask how something works and get an answer at any hour. The same AI drafts your invitation, event description and recap from a button right where you write them.

Asking WeeBie in the help center
The WeeBie chat panel on the Help Center, answering that guests can RSVP from the event link without making an account.
  1. Tap the WeeBie bubble
  2. Ask in your own words
  3. Get the steps back
WeeBie assistant, on the Help Center
Answers
How-to questions, any hour
Drafts
Invitations, event descriptions and recaps, a button away
AI credits
25 a month on Free, 300 on paid plans
Hand-off
Points you to a person when it can't help
Pro and Enterprise

See who's coming, and learn from how it went

Pro adds RSVP analytics for each event. Enterprise widens that to every event you run, exports your guest and RSVP data, and adds a post-event retrospective: a team survey, a scorecard and recommendations for next time.

Compare plans
Organization analytics on the dashboard: totals for events, responses and guests, each event's RSVPs, and each tradition's turnout year over year.
  1. Open your dashboard
  2. Compare every event and year
  3. Export everything as CSV
Organization analytics, Enterprise
Pro
RSVP analytics for each event: responses, turnout and recent replies
Enterprise
Analytics across every event you run
Export
All guest and RSVP data as CSV, on Enterprise
Retrospective
Team survey, scorecard and recommendations, on Enterprise

The next step

Start the binder for your reunion

Start free with up to 30 guests per event, and move to Pro when the guest list grows. Every feature on this page marked “Every plan” is in Free.

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